Wedding Catering FAQ — Freshii Sundance Calgary
Yes — Freshii Sundance offers fresh, healthy wedding catering for Calgary and SE Calgary celebrations. From intimate backyard ceremonies to larger reception dinners, our catering team can design a fresh-food wedding experience that genuinely stands out from traditional catering options. This FAQ covers our wedding catering formats, guest counts, timeline, dietary accommodation, and booking process.
Why Consider Freshii for Wedding Catering?
Standard wedding catering defaults to heavy, predictable formats: plated banquet courses, chafing-dish buffets, or catered sandwiches for cocktail hour. Freshii offers something different — a fresh, whole-food catering experience that is lighter, more colourful, and more accessible for guests with diverse dietary needs. Build-your-own bowl stations create an interactive, social catering moment at receptions. Juice and smoothie bars add a wellness-forward refreshment option that your guests will not expect. And perhaps most importantly: every guest at your wedding — vegan, halal, gluten-free, dairy-free, keto — can eat confidently and satisfyingly from a single Freshii catering spread.
What Wedding Catering Formats Does Freshii Offer?
We work with you to design the format that best fits your event. Available formats include:
Individual Plated or Boxed Meals
Each guest receives their own sealed, individually portioned meal — a grain bowl, poke bowl, or composed salad in professional packaging. Clean, organized, no serving logistics for your event team. Works well for seated reception dinners and formal lunch receptions.
Build-Your-Own Bowl Stations
Guests assemble their own bowl from a displayed ingredient spread with grains, proteins, vegetables, and dressings. The most interactive and social format — creates organic conversation and engagement at receptions. Works particularly well for cocktail-hour grazing and casual reception styles.
Salad and Tray Service
Family-style salad and grain bowl trays for shared table service at seated receptions. A lighter, more informal version of traditional passed courses. Pairs well with the individual bowl format as a starter course.
Juice and Smoothie Stations
Fresh cold-pressed juice and smoothie stations for morning ceremonies, brunch receptions, or cocktail-hour refreshments. An elevated, health-forward refreshment experience that is distinctive from a standard drinks service and accommodates guests who do not drink alcohol.
How Many Guests Can Freshii Cater for a Wedding?
We cater weddings from approximately 20 guests up to 200+ guests. The appropriate format changes with group size: for intimate weddings (20–40 guests), individually boxed meals or small tray setups work beautifully. For medium receptions (40–100 guests), build-your-own stations with tray supplementation is a popular choice. For larger events (100–200+ guests), we design coordinated multi-station setups with dedicated serving staff. Larger weddings require more detailed planning — contact us early if your event is in this range.
How Far in Advance Should I Book Wedding Catering?
For weddings of 20–50 guests: 2–3 weeks advance notice minimum, with earlier being better. For weddings of 50–150 guests: 4–6 weeks advance notice recommended. For large weddings of 150+ guests: 6–8 weeks minimum. For peak wedding months in Calgary (June, July, August, September), we recommend adding 2 additional weeks to these timelines as our catering calendar fills earlier during this period. An initial consultation call is the best first step — it takes 20–30 minutes and covers format, menu, dietary breakdown, logistics, and pricing. Contact us at (587) 352-8807 or at [email protected] to schedule.
Can Freshii Accommodate the Full Range of Wedding Dietary Needs?
This is one of our strongest catering capabilities. Every wedding guest list includes dietary diversity — vegan guests, gluten-sensitive guests, halal-observant guests, guests with dairy allergies. Rather than ordering separate catering packages for different groups, a Freshii wedding catering spread accommodates all of these from a single, elegantly designed menu. A build-your-own station, in particular, is inherently dietary-inclusive: each guest self-selects from clearly labelled ingredients to create a meal that meets their own requirements. We provide clear ingredient labelling for all components so guests can make informed choices independently.
Can We Visit the Restaurant to Try the Food Before Booking?
Absolutely — we encourage this. Visiting Freshii Sundance at 15 Sunpark Plaza SE is the most straightforward way to experience the food quality before committing to a catering order. Try our signature bowls, taste the dressings, and experience the freshness of the ingredients in person. This gives you an accurate sense of what your wedding guests will eat. For very large events (100+ guests), we may arrange a structured tasting session by appointment to walk through your specific menu design. Contact us to discuss.
Do you provide serving staff and equipment for wedding catering setups?
We provide all food containers, serving trays, and labelling for delivery and display. For elaborate event setups requiring chafing dishes, decorative stations, or on-site serving staff, please discuss your vision during the planning consultation. We work with your venue's existing setup and will coordinate with your event coordinator on setup logistics. Staffing requirements for larger events are discussed and agreed during the planning process.